Company Secretary
The Company Secretary will be responsible for advising the Board on corporate governance best practices, ensuring that the organization complies with all legal and regulatory requirements. This role involves managing regulatory filings, maintaining accurate company records, and ensuring timely submissions to authorities such as the SECP. Additionally, the Company Secretary will organize and facilitate Board meetings, including preparing agendas and accurately recording decisions for follow-up. The position also provides legal counsel on corporate matters, including contracts, and general compliance with relevant laws. Furthermore, the Company Secretary will manage communications with shareholders, overseeing general meetings and processes, while also assisting in identifying legal risks and ensuring the company stays aligned with evolving regulations and governance standards. Functionally, the Company Secretary will report to the Board & for executive and administrative duties, the Company secretary reports to the CEO.
Lahore
Permanent
- Ensure compliance with best Corporate Governance Practices
- Arrange meetings of the Board of Directors and guide respective secretaries of BOD Committee in conducting respective meetings.
- Responsible for maintenance of minutes of meetings and circulation to all members, maintenance of statutory books, registers and other records.
- Manage activities of annual general and extraordinary general meetings (AGM & EGM).
- Ensure adherence to SECP filing requirements with respect to governance aspects and maintain key corporate documents and records like statutory registers & books.
- Act as the first portal of information for contracts and resolutions decided upon by the Board and understand and relate to the differing perspectives of independent directors, non-executive directors (sponsor) and executive directors.
- Assist Chairman Board to manage and overcome complex Board processes; provide meaningful support to Board of Directors.
- Provide efficient, effective legal support services and ensuring compliance;
- Ensure the Company is legally protected in all its transactions, with customers and other third parties;
- Assess legal documents of the Company and ensure legal protection.
Review and assign litigation matters to external counsel based on similarity of issues in question, i.e., Point of law, dispute, provincial law, relevant courts, etc.
Review of employee agreements to reflect current Employment Laws and Regulations, reducing open-endedness and employee lawsuits.
Review all Agreements/ Contracts to analyze and identify recurring disputed matters on defaults/ disputes and strengthen relevant contract clauses to pre-empt future liabilities.
- Strong knowledge of Legal services;
- Policy Development, Regulatory Compliance, Contract Negotiations Skills;
- Prior experience of being a Corporate Secretary would be required.
- Thorough knowledge of corporate governance.
- Sufficient seniority, skills and stature to fulfil the strategic as well as traditional roles of company secretary.
- Prepared to undertake significant and ongoing professional development in order to stay current with a rapidly changing field.
- Presentation, analytical and drafting skills.
- LLB from a reputable international or Pakistani institution.
- Chartered Secretary or Member of the Institute of Corporate Secretaries.
- A graduate having secretarial experience of handling legal & secretarial matters.
- At least 5 years of experience in the relevant field at mid- senior level of the financial services industry.
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